Job Description

Do you want to be the vital center of a successful Providence office? A local Rhode Island company needs a highly organized and efficient Administrative Assistant to join our team! This is your chance to make a significant impact – apply today!

Compensation and Benefits:

• Hourly Rate: $19 - $22
• Immediate Start

Responsibilities of the Administrative Assistant:

• Provide comprehensive administrative support to executive team members and other staff throughout the office.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare professional correspondence, reports, and presentations using the Microsoft Office Suite (Word, Excel, PowerPoint).
• Handle a high volume of phone calls and emails with professionalism and courtesy.
• Maintain well-organized filing systems, both in physical and digital formats.
• Greet visitors warmly and maintain a welcoming and professional office environment.
• Assist with the planning and coordination of company events.
• Manage office supplies and equipment, ensuring adequate inventory levels.
• Process invoices and expense reports accurately and efficiently.
• Assist with other administrative tasks as needed, demonstrating flexibility and a willingness to learn new skills.

Qualifications of the Administrative Assistant:

• High school diploma or equivalent is required
• Proficient in the use of the Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organizational, time management, and communication abilities.
• Ability to work effectively both independently and collaboratively as part of a team.
• Strong attention to detail and commitment to accuracy in all tasks.
• Ability to prioritize tasks effectively and manage multiple deadlines simultaneously.
• Professional demeanor and exceptional customer service skills.
• Experience with office management software (e.g., Asana, Monday.com) is considered a plus.
• Minimum of 1-2 years of proven administrative experience.

Submit your resume today for immediate consideration!

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Please Note: City Personnel offers extended interview hours from 7 am–7 pm upon request

City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For nearly 20 years, we’ve been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. Our deep understanding of the local job market allows us to offer personalized support and outstanding opportunities. Whether you're seeking temporary, temporary-to-permanent, or permanent positions, we’re here to help. Contact us today at (401) 331-2311 to find your perfect job match!

City Personnel is an Equal Opportunity Employer. We do not discriminate against applicants due to race, national origin, religion, marital status, military status, disability, gender, gender identity, sexual orientation, or other protected characteristics. If you need special accommodation for the application process, please contact us at admin@citypersonnel.net.

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