Job Description

Equus Capital Partners multifamily investments and operations are overseen by Madison Apartment Group, the multifamily affiliate of Equus Capital Partners. 

 Position Overview

The HR Generalist supports day-to-day HR operations, ensures compliance across multiple states, and partners with managers to build a high-performing, positive workplace. This role spans full-cycle recruiting and onboarding, payroll, employee relations/investigations, benefits administration, workers’ compensation & safety, compliance, and HR analytics.

Reports to: COO

Partners with: Director of HR, Regional/Property Managers, Training, Finance/Controller, Brokers, HRIS/ATS vendors

Key Responsibilities

Recruitment & Onboarding

• Manage full-cycle recruiting: job postings, sourcing, screening, interviewing, and offers.
• Own job board strategy and vendor relationships; allocate spend by role/market and track ROI.
• Initiate background checks and drug screens; manage offer letter workflow.
• Administer ATS (requisitions, workflows, templates, integrations, data hygiene).
• Publish monthly recruiting dashboards (vacancy %, time-to-fill, days vacant, acceptance rates).
• Coordinate new-hire orientation and onboarding to ensure a seamless start.

Employee Relations & Engagement

• Serve as first point of contact for employee and manager inquiries.
• Coach managers on performance/behavior issues; determine discipline vs. PIP pathways.
• Conduct end-to-end investigations (interviews, findings, documentation) and maintain separate ER & Investigations repositories.
• Maintain monthly ER log and deliver quarterly ER trend reports to leadership.
• Design and deliver ad-hoc virtual trainings (recruiting best practices, injury response, ER/PIP fundamentals, benefits/401(k) optimization).
• Conduct 90-day stay interviews and voluntary exit interviews; summarize themes and actions.

HR Operations & Compliance

• Maintain accurate employee records and HRIS data; produce routine/ad-hoc reports.
• Ensure compliance with federal, state, and local employment laws (I-9/E-Verify, notices, wage & hour, meal/rest where applicable).
• Support audits, regulatory surveys (e.g., BLS), EEO-1, policy updates, and handbook maintenance.

Payroll Processing (Biweekly)

• Own end-to-end payroll: collect approvals, reconcile hours/PTO, commissions/bonuses, rent discounts, rate/location changes, and special cases (travel time, reclasses).
• Validate commission/bonus files against policy; correct ineligible payments; coordinate exceptions with Controller.
• Maintain a payroll audit tracker per cycle (issues, adjustments, upcoming items).
• Ensure state-specific final-pay compliance (e.g., CO/WA/CA timelines); process same-day/next-day ACH when required.

Benefits & Compensation

• Administer health, retirement, and leave programs; respond to employee inquiries.
• Coordinate carrier enrollments/changes/terminations; manage COBRA with vendor/carrier.
• Reconcile monthly carrier invoices; allocate costs to sites by actual usage; track retro credits.
• Support renewals and Form 5500 data gathering with benefits broker; review filings.

Workers’ Compensation & Safety

• File and manage all WC claims; coordinate adjusters, RTW, restricted duty, IMEs/second opinions, and long-leave separations as needed.
• Coordinate monthly safety trainings/toolbox talks with broker; collect sign-offs and maintain compliance records.
• Support WC renewal with loss data and training compliance evidence.

People Analytics

• Build/maintain practical Excel dashboards for recruiting, turnover (vol/invol, tenure, role, region), overtime, and ER trends.
• Present monthly/quarterly insights; recommend mitigations for hotspots (e.g., market-specific turnover).

Qualifications

• Bachelor’s in HR, Business, or related field—or equivalent experience.
• 3–5+ years in an HR generalist/HRBP role supporting multi-site, hourly + exempt populations.
• Hands-on multi-state payroll processing; strong knowledge of wage & hour and state final-pay requirements.
• Demonstrated ER/investigations experience; manager coaching and PIP execution.
• Benefits administration (OE, billing reconciliations, COBRA coordination, 5500 support).
• Workers’ compensation claim management and safety meeting facilitation.
• Proficiency with ATS/HRIS and Excel reporting; comfort presenting to leadership.
• SHRM-CP/PHR preferred.

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