Job Description

Payroll Specialist (Certified Payroll) - On-Site
We're looking for an experienced Payroll Specialist to join our client's Corona Division team. This role is ideal for someone who thrives in a fast-paced environment and has hands-on experience with union and certified payroll, manual timesheet entry, and ERP systems. You'll report directly to the Division Office Manager and play a key role in keeping payroll accurate, compliant, and efficient.
What You'll Do:

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  Process weekly multi-state payroll while ensuring accuracy and compliance with state and federal wage laws
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  Maintain payroll and employee records with strict confidentiality
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  Partner with other divisions to coordinate and review payroll submissions
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  Manage payroll functions for employees covered under Collective Bargaining Agreements
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  Handle off-cycle and special payrolls, union reporting, vacation payouts, garnishments, and direct deposit/pay card setups
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  Prepare and submit federal and state tax payments on time
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  Support audits and complete employment verifications as needed
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  Report Workers' Compensation claims and partner with accounting on payroll reconciliations
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  Jump in on additional payroll or administrative projects as needed
  

What You'll Bring:

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  In-house payroll processing experience required
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  Bachelor's degree in Accounting, Finance, or Business, or equivalent work experience
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  Experience in the construction industry is required
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  Familiarity with ECMS or a similar ERP system required; Heavy Job/HCSS experience is highly valued
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  Strong understanding of job costing and prevailing wage
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  Advanced Excel skills (formulas, pivot tables, VLOOKUP) and proficiency in MS Office
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  Solid understanding of payroll protocols, accounting principles, and wage and hour laws
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  Excellent attention to detail, time management, and communication skills
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  Comfortable working independently and collaborating across teams
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  Flexible, proactive, and eager to continue learning about multi-state payroll compliance
  

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Job Tags

Work experience placement, Flexible hours,

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